Tasaheel ERPTransport Accounting Software — Trip and Vehicle Profit
Accounting software for transport companies in Saudi Arabia and beyond: profit per trip, cost per kilometre for each vehicle, fuel and driver pay.
By Sherif Fadl — Founder, Tasaheel ERP
In a transport company the vehicle with the most revenue can look like the best, until it turns out it burns more fuel and maintenance than it earns. The right question is not "how much did the vehicle bring in?" but "what does each kilometre cost, and what does it earn?" Tasaheel Accounts records every trip with its revenue and costs, totals them per vehicle, and shows the cost per kilometre and the margin of each vehicle.
Transport accounting problems it solves
- Trip profit is unknown, because fuel and driver pay are booked in bulk at month end.
- Vehicles are not compared by cost per kilometre, so a loss-making one stays in service.
- An expired licence or insurance grounds the vehicle and brings a fine.
- Credit trips get forgotten in collection.
Vehicles and drivers
Each vehicle has its plate, type and driver. The program totals its trips, revenue, fuel and net, so you know which vehicle earns and which burns more fuel than it brings in.
Trips
Each trip has the vehicle, from and to, kilometres, customer, revenue, fuel, driver pay, other costs, and cash or credit. So each trip's profit shows on its own, posting creates the revenue and cost entry in one go, and a credit trip is recorded as a receivable from the customer.
Cost per kilometre and vehicle profitability
A vehicle is judged not by revenue alone but by cost per kilometre. The screen shows for each vehicle: trips, kilometres, revenue, fuel, driver pay, maintenance, total cost, revenue and cost per kilometre, net and margin. Maintenance is included — not just fuel and driver.
Maintenance and licences
Maintenance feeds the cost per kilometre, and an expired licence or insurance grounds the vehicle and brings a fine; both sit on one screen because both get forgotten together: maintenance orders with their cost, and licence and insurance dates per vehicle with an alert for what expires within 30 days.
Waybills
For shipping and logistics companies: every shipment on its own waybill — mode, weight or volume, revenue, carrier cost, clearance and delivery — with a shipment profitability report, because some shipments look big and lose money.
How to start
- Create your account and choose the transport and logistics activity.
- Set the transport accounts once, from the vehicles screen.
- Add your vehicles with plates, drivers and licence dates.
- Record trips, and review cost per kilometre at month end.
Learn more about Tasaheel Accounts or read the user guide.
FAQ
How is cost per kilometre calculated?
From trip costs (fuel, driver pay and other costs) plus maintenance, divided by the kilometres driven by each vehicle.
Can I see the profit of each trip?
Yes. Each trip has its revenue, costs and net, and posting creates the full entry.
Does it alert me when a vehicle licence expires?
Yes, on the maintenance and licences screen, with an alert for what expires within 30 days.
Does it support credit trips?
Yes. A credit trip is recorded as a receivable from the customer and appears in receivables ageing.
Is it suitable for shipping and clearance companies?
Yes, with waybills and shipment profitability, and the shipping, logistics and warehousing activity has extra modules. See also accounting software for wholesale and distribution.
Try it in Tasaheel: create a free account, choose the transport activity, and record a month of trips to see the cost per kilometre of each vehicle.